Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

MSL934003 Mapping and Delivery Guide
Maintain and control stocks

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency MSL934003 - Maintain and control stocks
Description
Employability Skills
Learning Outcomes and Application This unit of competency covers the ability to order, maintain and control the use of laboratory materials and/or equipment in the work area.This unit of competency is applicable to technicians and technical officers working in all industry sectors. While no specific licensing or certification requirements apply to this unit at the time of publication, laboratory operations are governed by relevant legislation, regulations and/or external accreditation requirements. Local requirements should be checked.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Judgement of competence must be based on holistic assessment of the evidence. Assessment methods must confirm consistency of performance over time, rather than a single assessment event.

This unit of competency is to be assessed in the workplace or a simulated workplace environment. A simulated workplace environment must reflect realistic operational workplace conditions that cover all aspects of workplace performance, including the environment, task skills, task management skills, contingency management skills and job role environment skills.

Foundation skills are integral to competent performance of the unit and should not be assessed separately.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Knowledge evidence may be collected concurrently with performance evidence or through an independent process, such as workbooks, written assessments or interviews (provided a record is kept in each case).

This unit of competency may be assessed with:

MSL935004 Maintain instruments and equipment

Holistic assessment methods include:

review of documentation for orders prepared by the candidate

examination of stock records maintained by the candidate

feedback from the laboratory manager, quality manager, customer service manager, supervisor, customers and peers

oral or written questioning to check knowledge of the maintenance and control requirements for a selection of stock

observation of the candidate handling stock and conducting quality control sampling and testing.

Access is required to instruments, equipment, materials, workplace documentation, procedures and specifications associated with this unit, including, but not limited to:

stocks of materials and equipment

stock order forms and documentation

sampling and testing equipment

online information systems, inventories, print records, databases and catalogues

codes of practice and regulations concerning the handling, storage and transport of the stock.

Assessors must satisfy the assessor competency requirements that are in place at the time of the assessment as set by the VET regulator.

The assessor must demonstrate both technical competence and currency.

Technical competence can be demonstrated through:

relevant VET or other qualification/Statement of Attainment AND/OR

relevant workplace experience.

Currency can be demonstrated through:

performing the competency being assessed as part of current employment OR

having consulted with a laboratory about performing the competency being assessed within the last twelve months.
Prerequisites/co-requisites
Competency Field Quality
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Maintain and control stocks of materials or equipment
  • Label, document and store stocks in accordance with relevant standards and specific safety requirements
  • Follow stock rotation procedures to maximise use of stocks within permitted shelf life
  • Identify stock discrepancies and replace redundant or outdated stocks to maintain stocks at prescribed level
  • Identify and replace damaged/worn equipment or arrange for repairs or disposal as appropriate
  • Initiate quality control sampling and testing procedures when appropriate
  • Report stock problems outside own knowledge and authority limitations to relevant personnel
       
Element: Order and receive materials and equipment
  • Determine requirements of customers and suppliers using appropriate communication and interpersonal skills
  • Determine demand for stock, taking into account peak and seasonal variations in stock usage and production conditions
  • Place and/or follow up approved orders using workplace systems and procedures
  • Check condition of received goods and take appropriate action
       
Element: Maintain stock records
  • Record all relevant details accurately using the specified forms/computer system
  • Ensure that written information is legible and indelible
  • File all records in the designated place
       
Element: Maintain a safe work environment
  • Use established safe work practices and personal protective equipment (PPE) to ensure personal safety and that of other laboratory personnel
  • Minimise the generation of wastes and environmental impacts
  • Ensure the safe collection of redundant/outdated stocks for subsequent disposal
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Maintain and control stocks of materials or equipment

1.1

Label, document and store stocks in accordance with relevant standards and specific safety requirements

1.2

Follow stock rotation procedures to maximise use of stocks within permitted shelf life

1.3

Identify stock discrepancies and replace redundant or outdated stocks to maintain stocks at prescribed level

1.4

Identify and replace damaged/worn equipment or arrange for repairs or disposal as appropriate

1.5

Initiate quality control sampling and testing procedures when appropriate

1.6

Report stock problems outside own knowledge and authority limitations to relevant personnel

2

Order and receive materials and equipment

2.1

Determine requirements of customers and suppliers using appropriate communication and interpersonal skills

2.2

Determine demand for stock, taking into account peak and seasonal variations in stock usage and production conditions

2.3

Place and/or follow up approved orders using workplace systems and procedures

2.4

Check condition of received goods and take appropriate action

3

Maintain stock records

3.1

Record all relevant details accurately using the specified forms/computer system

3.2

Ensure that written information is legible and indelible

3.3

File all records in the designated place

4

Maintain a safe work environment

4.1

Use established safe work practices and personal protective equipment (PPE) to ensure personal safety and that of other laboratory personnel

4.2

Minimise the generation of wastes and environmental impacts

4.3

Ensure the safe collection of redundant/outdated stocks for subsequent disposal

Evidence of competence in this unit must satisfy all of the requirements of the elements and performance criteria, and include demonstration of:

accessing online databases and/or catalogues efficiently

following workplace procedures for predicting and/or determining demand for stock; and researching, ordering and receiving stock, materials and equipment

maintaining stocks of materials and equipment at prescribed levels for the work area, through regular inspections, timely ordering of replacement items and follow-up of late orders

performing quality control sampling and testing and rotating stock in accordance with workplace procedures

managing peak and seasonal variations in stock usage and production conditions

interpreting labelling information (lot number, batch and date) and material safety data sheets (MSDS) correctly

applying procedures for safe (manual) handling, storage and transport of stocks

completing and recording all stock records and documentation accurately

demonstrating effective communication and interpersonal skills when dealing with customers and suppliers.

Must provide evidence that demonstrates knowledge of:

terminology associated with ordering and storage of stocks

laboratory stock, product and service information relevant to job role

types of hazardous chemical reactions and the rationale for recommended storage systems

workplace procedures and quality system requirements for stock control

codes of practice and regulations concerning the labelling, handling, storage and transport of stock relevant to job role

relevant hazards, work health and safety (WHS) and environment requirements.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Maintain and control stocks of materials or equipment

1.1

Label, document and store stocks in accordance with relevant standards and specific safety requirements

1.2

Follow stock rotation procedures to maximise use of stocks within permitted shelf life

1.3

Identify stock discrepancies and replace redundant or outdated stocks to maintain stocks at prescribed level

1.4

Identify and replace damaged/worn equipment or arrange for repairs or disposal as appropriate

1.5

Initiate quality control sampling and testing procedures when appropriate

1.6

Report stock problems outside own knowledge and authority limitations to relevant personnel

2

Order and receive materials and equipment

2.1

Determine requirements of customers and suppliers using appropriate communication and interpersonal skills

2.2

Determine demand for stock, taking into account peak and seasonal variations in stock usage and production conditions

2.3

Place and/or follow up approved orders using workplace systems and procedures

2.4

Check condition of received goods and take appropriate action

3

Maintain stock records

3.1

Record all relevant details accurately using the specified forms/computer system

3.2

Ensure that written information is legible and indelible

3.3

File all records in the designated place

4

Maintain a safe work environment

4.1

Use established safe work practices and personal protective equipment (PPE) to ensure personal safety and that of other laboratory personnel

4.2

Minimise the generation of wastes and environmental impacts

4.3

Ensure the safe collection of redundant/outdated stocks for subsequent disposal

This field allows for different work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included.

Standards, codes, procedures and/or workplace requirements

Standards, codes, procedures and/or workplace requirements include the latest version of one or more of:

Australian and international standards covering the requirements for the competence of testing and calibration laboratories; laboratory design and construction; laboratory safety; quality and environmental management; and labelling, storage, handling and transport of hazardous substances

national work health and safety (WHS) standards and codes of practice, national measurement regulations and guidelines, and national environmental protection measures

specific legislation, regulations, codes, guidelines, procedures and methods, such as Australian code of good manufacturing practice for medicinal products (GMP), principles of good laboratory practice (GLP), dangerous goods, animal welfare, Australian Quarantine and Inspection Service (AQIS) Export Control Orders and Import Guidelines, Australian Radiation Protection and Nuclear Safety Agency (ARPANSA), gene technology, and National Health and Medical Research Council (NHMRC)

workplace documents, such as standard operating procedures (SOPs); quality and equipment manuals; calibration and maintenance schedules; material safety data sheets (MSDS) and safety procedures; material, production and product specifications; production and laboratory schedules; workplace recording and reporting procedures; and waste minimisation and safe disposal procedures

customer database and supplier catalogues, customer-specific requirements/standards, internal/external stock orders and overdue actions

Workplace procedures

Workplace procedures include, but are not limited to, one or more of:

ordering, purchase and receipt of stocks

verification of temperature control for delivered and stored stocks (e.g. reagents containing enzymes)

organisation of compatible batch or lot numbers

storage of stocks, stock control and rotation of stock

quality control testing, monitoring of use by dates of standards and shelf life of reagents (e.g. DNA, enzymes, antibodies, radioisotopes and vitamins)

reporting non-conformances

Records

Records include, but are not limited to, one or more of:

current inventories, stock usage, orders and progress of orders

equipment servicing and repairs

quality control sampling, testing and stock rotation

Hazards

Hazards include, but are not limited to, one or more of:

electric shock

chemicals, such as acids and hydrocarbons

microbiological organisms associated with blood and blood products

radioisotopes

sharps, such as broken glassware

disturbance or interruption of services

manual handling of heavy boxes

fluids under pressure and industrial gas bottles

Safety procedures

Safety procedures include:

use of personal protective equipment (PPE), such as hearing protection, gloves, safety glasses, coveralls and safety boots

ensuring access to service shut-off points

handling and storing hazardous materials and equipment in accordance with labels, MSDS, manufacturer's instructions, and workplace procedures and regulations

regular cleaning of equipment and work areas

WHS and environmental management requirements

WHS and environmental management requirements include:

· complying with WHS and environmental management requirements at all times, which may be imposed through state/territory or federal legislation. These requirements must not be compromised at any time

· applying standard precautions relating to the potentially hazardous nature of samples

accessing and applying current industry understanding of infection control issued by the National Health and Medical Research Council (NHMRC) and State and Territory Departments of Health, where relevant

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Label, document and store stocks in accordance with relevant standards and specific safety requirements 
Follow stock rotation procedures to maximise use of stocks within permitted shelf life 
Identify stock discrepancies and replace redundant or outdated stocks to maintain stocks at prescribed level 
Identify and replace damaged/worn equipment or arrange for repairs or disposal as appropriate 
Initiate quality control sampling and testing procedures when appropriate 
Report stock problems outside own knowledge and authority limitations to relevant personnel 
Determine requirements of customers and suppliers using appropriate communication and interpersonal skills 
Determine demand for stock, taking into account peak and seasonal variations in stock usage and production conditions 
Place and/or follow up approved orders using workplace systems and procedures 
Check condition of received goods and take appropriate action 
Record all relevant details accurately using the specified forms/computer system 
Ensure that written information is legible and indelible 
File all records in the designated place 
Use established safe work practices and personal protective equipment (PPE) to ensure personal safety and that of other laboratory personnel 
Minimise the generation of wastes and environmental impacts 
Ensure the safe collection of redundant/outdated stocks for subsequent disposal 

Forms

Assessment Cover Sheet

MSL934003 - Maintain and control stocks
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

MSL934003 - Maintain and control stocks

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: